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Workflow List

Workflow List

The Workflow List is your central hub for managing all workflows in your workspace. From here you can create, organize, deploy, and monitor all your data pipelines.

Accessing the Workflow List​

Click Flows in the left sidebar. If you're not editing a specific workflow, you'll see the Workflow List.

Understanding the List View​

Workflow Table​

The table displays all workflows with key information:

ColumnDescription
NameWorkflow name (click to open in editor)
TypeTrigger type icon (Schedule, HTTP, Callable)
CategoryFolder organization
StatusDeployment state (Draft or Published)

Trigger Type Icons​

Workflows are identified by their trigger type:

  • Clock icon - Schedule trigger (runs on a cron schedule)
  • Globe icon - HTTP trigger (responds to API requests)
  • Workflow icon - Callable trigger (invoked by other workflows)

Deployment Status​

  • Draft - Workflow is saved but not active. Can be edited freely.
  • Published - Workflow is deployed and running. Executes according to its trigger.

Finding Workflows​

Use the search bar to find workflows by name. The search is case-insensitive and matches partial names.

Filter by Type​

Filter the list to show only specific trigger types:

  • Click a trigger type button to show only those workflows
  • Click again to remove the filter
  • Multiple filters can be active simultaneously

Filter by Status​

Show only draft or published workflows:

  • All - Show all workflows regardless of status
  • Draft - Show only unpublished workflows
  • Published - Show only active workflows

Filter by Category​

Use the category dropdown to filter by folder. Categories help organize workflows into logical groups.

Managing Workflows​

Creating a New Workflow​

  1. Click the New Workflow button
  2. Select the trigger type
  3. Enter a name and optional category
  4. Click Create

You'll be taken directly to the editor to build your workflow.

Opening a Workflow​

Click any workflow name to open it in the editor. The list view will be replaced by the canvas editor.

Bulk Operations​

Select multiple workflows using checkboxes to perform bulk actions:

  • Deploy - Publish selected draft workflows
  • Undeploy - Remove selected published workflows from active state
  • Delete - Permanently remove selected workflows

Quick Actions​

Hover over a workflow row to reveal quick action buttons:

  • Edit - Open in the designer canvas
  • Deploy/Undeploy - Toggle deployment status
  • Duplicate - Create a copy of the workflow
  • Delete - Remove the workflow

Deployment Workflow​

Publishing a Workflow​

  1. Ensure your workflow is complete and tested
  2. From the list, click the workflow's deploy button, OR
  3. Open the workflow and click Deploy in the toolbar

Published workflows become active immediately according to their trigger:

  • Schedule triggers start running on their configured cron
  • HTTP triggers become accessible at their endpoint URL
  • Callable triggers can be invoked by other workflows

Undeploying a Workflow​

To stop a workflow from executing:

  1. Click the undeploy button on the workflow row
  2. Confirm the action

The workflow returns to draft status. You can make changes and redeploy when ready.

Organizing with Categories​

What are Categories?​

Categories are folders that help organize workflows by project, team, or function. A workflow can belong to one category.

Managing Categories​

  • Create categories from the category dropdown
  • Move workflows between categories by editing the workflow
  • Delete empty categories when no longer needed

Best Practices​

  • Use consistent naming conventions
  • Group related workflows together
  • Create separate categories for production vs. development

Workflow Metrics​

The list view shows basic metrics for each workflow:

  • Last Run - When the workflow last executed
  • Status - Most recent execution result (success/failure)

For detailed execution history and performance metrics, visit the Dashboard.

Tips for Managing Workflows​

Keep Names Descriptive​

Use clear, descriptive names that indicate what the workflow does. This makes searching and identification easier.

Use Draft Status for Development​

Keep workflows as drafts while developing. Only publish when the workflow is ready for production use.

Regular Cleanup​

Periodically review and remove unused workflows. This keeps the list manageable and reduces clutter.

Test Before Publishing​

Always test workflows using the Preview feature before publishing. This catches issues before they affect live data.

Next Steps​